Archive-IT respects the privacy of all our customers and visitors to its website. Personal data that you provide to us – whether or not via the contact page on our site – will be treated confidentially and will only be used for the purpose for which you have provided the personal data.
Purpose and basis of personal data
The purpose of the processing is:
- To be able to inform you in the way you have indicated in the contact forms;
- To respond to your contact request via our website (basic permission);
- With your consent, to inform you about new developments, new services, special offers or promotions (basic consent);
- To communicate with you about our services/products, quotes and (current) projects (based on execution of an agreement);
- To invoice the services provided (based on execution of an agreement).
The justification for this processing is:
- Based on consent (GDPR article 6 paragraph 1-a);
- Necessary for the execution of an agreement (GDPR Article 6 paragraph 1-b).
Personal data and third parties
We will not sell your personal data to third parties. If your data is made available to third parties, this will only be done:
- For the execution of an agreement (delivery of services and/or products). These third parties may only use the data for the execution of the agreement. Archive-IT guarantees that personal data that it manages itself or has processed by a third party are appropriately secured in a technical and organisational manner;
- To comply with a legal obligation to the competent authority.
Archive-IT’s employees and third parties engaged by Archive-IT are contractually obliged to respect the confidentiality of personal data and to comply with the relevant legislation.
The following rights apply to a direct relationship between the data subject and Archive-IT. We will never directly provide information about personal data of our customers (party responsible for the information) who allow us to manage/digitise their files. For this purpose, we will always refer to the party responsible for the information.
Right to access
Right to access means that we will let you know upon request what personal data we process about you.
Right to rectification
The right to rectification means that if the personal data is incorrect, we will correct it at your request. Incidentally, you can make this change yourself via our self-service in our newsletters.
Right to removal
Although we do not collect more personal data than is necessary for the purpose, you have the right to have that information removed. This means that if, in view of the purpose of the processing, we still process too much or too little or irrelevant personal data and you cannot delete the data yourself, you can ask us to delete it.
Archive-IT uses “first-party cookies” which Archive-IT itself places and “third-party cookies” which third parties place on our website. Some cookies are technical in nature. These cookies are necessary for the proper functioning of Archive-IT’s services. These are called “functional cookies”. Archive-IT also uses analytical cookies to obtain information about the quality and/or effectiveness of the website.
Archive-IT sometimes uses “tracking cookies”. These cookies are placed by a third party. This party also does the tracking.
|Archive-IT||Functional||Keeping track of personal preferences & settings|
|Google Analytics||Analytical||Registers characteristics of each visitor about the use of the website|
|YouTube||Tracking||YouTube places a tracking code for YouTube video playback|
|DoubleClick, Google Dynamic Remarketing, Google AdWords User Lists||Tracking||A tracking cookie from Google is used to show relevant advertisements to a visitor|
|Smartsupp Chat||Functional||Smartsupp cookies are placed for the use of the chat function|
|Smart look||Analytical||Smartlook registers the website usage of the user|
|LinkedIn Marketing Solutions||Tracking||In order to show relevant advertisements to a visitor, a LinkedIn tracking cookie is used|
|Google AdWords Conversion||Analytical||Registers whether goals are achieved by AdWords|
|YouTube||Analytical||Registers characteristics of each visitor about the use of the website|
We will respond to your request within one month. We will let you know if there are any consequences of complying with your request (e.g. that we are no longer able to provide the service in accordance with agreements).
If we believe that we have good reason to refuse your request, we will inform you in our response, stating the reasons.
Finally, we would like to inform you that if you believe that our processing of your personal data violates the law, we would like to know. We will then work with you to find a solution to your objections.
Data Protection Officer
If you would like to contact our Data Protection Officer, Mr Alex Klaassen, directly, you can do so by sending an e-mail to firstname.lastname@example.org. Alex Klaassen is Managing Partner at NewDay IT Risk & Assurance Services. Alex is registered with the Personal Data Authority on behalf of Archive-IT under registration number FG003942.
Click here for more information about our Code of Conduct.
Reuver, 7 February 2019
Charles Ruysstraat 12
5953 NM Reuver