Stichting Epilepsie instellingen Nederland, or SEIN, is a centre of expertise for epilepsy and sleep medicine. SEIN increases the quality of life of people with epilepsy and sleep disorders. To this end, some 1,400 employees are committed to providing the best possible care. SEIN has thirteen outpatient clinics, two clinics, three sleep-wake centres, three residential locations, daytime activities and a school for special education.

The digital world

Anita Middeldorp, head of the adult care unit at SEIN, talks about the situation. It’s no longer up to date of course, we are working more and more digitally and an EPD is part of this. For this process we already worked with an EPD system, but we also had paper files, which made it less clear. We wanted to bring these two worlds together in order to work more efficiently and transparently.

From paper to digital

“We had to go from working with paper to working with the files without paperwork. Of course, this was very difficult for everyone to make the switch all at once, as certain concerns were raised. The doctors were very afraid that their way of working in tabs would no longer work in the digital documents and would be copied with the search function which would make it unclear. It was also a great comfort for the doctors that the classification of information on paper was copied into the digital file by means of meta-data and tabs. We first made use of test files to see if they were adequate. After we saw that they met our expectations, we decided to use it in all clinics.” Thus, Anita Middeldorp.

Cooperation with Archive-IT

Anita Middeldorp concludes her story with the collaboration between SEIN and Archive-IT. “We chose Archive-IT because we had carried out a preliminary phase and had already stored everything at Archive-IT. The trust we have in Archive-IT is high and the company is characterised by quality. The employees always think along with us and handle the data with great care!”

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SEIN | Archive-IT

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