Physical archive storage
The paper archive takes up a lot of space within your organisation. Often the archive becomes overcrowded and cluttered. By storing the files externally, space becomes available within your organisation that can be used for other purposes. This way, the primary business processes are no longer hindered. Are overcrowded archives recognizable? Physical archive storage offers the solution!
Archive-IT offers three different forms of archive storage: Bronze, Silver and Gold.
Together with an experienced Archive-IT advisor, the right form is chosen to suit your wishes and needs.
Archive storage Bronze
Organisations often have a static archive; for example, an archive with a low consultation frequency that must be kept according to the law. For this archive, Archive-IT offers archive storage Bronze; bulk storage in which the archives are registered at box level and stored on pallets or in filing cabinets. This is a cost- and space-saving solution for static archives that are not or hardly consulted.
“Did you know that? When the retention period of your files has expired, Archive-IT also offers confidential archive destruction?”
Archive storage Silver
Archive storage Silver is unique because it is archived on an individual level. The accessibility of your archive and the right management service aimed at the topicality of the archive guarantee 100% delivery reliability.
The files are registered at an individual level upon receipt. By applying this method, Archive-IT is able to use Scanning on Demand to digitise a required file within 1.5 hours. This form of archiving is often used for files that are not immediately needed, but if they are needed, they should be available in no time at all. This is a very efficient and effective solution.
Archive storage Gold
Does your archive have to comply with the requirements of the archival law? Within Archive-IT, a conditioned room has been made available for this purpose. In this room, the temperature is kept stable and the air humidity is controlled, among other things. A climate control system regulates all requirements, so that archives can be kept for hundreds of years or even forever without damaging the paper.
By outsourcing your archive, you are moving towards an efficient, modern and safe way of working. Would you like to know how Archive-IT uses information security to safeguard your personal and business-critical data? Contact one of our experienced advisors for more information!
“I’ve had a lot of contact with Archive-IT, face-to-face, but also over the phone. We went to Maastricht together to look at the collection and to discuss the possibilities for transport. I don’t like doing business with someone I don’t know. I enjoy sitting around the table with a cup of coffee and going through everything. It’s those contacts that are real plus points. If there was something wrong, I could immediately call Archive-IT, or Archive-IT immediately called me. The communication was very pleasant, fast and clear. If you combine that with the facilities that are in good order and you match the price, then you’re actually there.”
“In choosing a supplier, we looked at several parties and asked for quotations. What we found particularly important was that the archive is stored in a very secure place and that as soon as we need something, we have it at our disposal quickly and reliably. When that picture matched the price, the choice for Archive-IT was a fact. We have now requested a number of files, both physically and digitally, and Archive-IT’s speed of action is super!”
“In addition to the archive to be destroyed, the files that Archive-IT has digitized are also stored externally. In case we make a request from the files stored in Archive-IT’s premises, it is always delivered neatly and on time. You can rely on that.”