HRM departments process a great deal of privacy-sensitive and personal data on a daily basis. Nowadays it is impossible to imagine the work process without digital HR systems. Whereas nowadays data is often processed digitally, the cabinet or archive with paper files still remains physical. These paper files are full of important data, such as: performance reviews, employment contracts, e-mail traffic, change forms and other important documents and reference works. These all contain information that needs to be preserved, not only for business operations, but also for legislation. Ideally, the archive of paper information should be integrated with the digital system that is currently being used. One overview with all the information of each employee. You can achieve this by digitising your personnel files.
Digitising personnel files
Archive-IT has a lot of experience in digitising personnel files. Think of one-on-one scanning, reclassifying the file to make it completely GDPR-proof. Archive-IT will work with you to discuss the possibilities when it comes to document types, tabs and other digital wishes and requirements. The wishes and requirements that suit your organisation, the budget, but also the current legislation and regulations.
In order to provide you with the best possible support, we work together with partners such as AFAS or Raet to make the digitised files accessible in the system you are already working with. We take care of a direct, secure import into your trusted system, without you having to make an effort to do so. Do you work with a package with which Archive-IT does not collaborate? No problem, we still ensure that your files are seamlessly integrated!
Transparency towards your employees;
Information is also available outside officewalls and -hours;
Extensive rights structures possible;
Integrations with various HR systems, such as AFAS or Raet;
One overview with all the information of each employee.
“We’ve heard good stories and experiences about Archive-IT. After the first meeting, we were completely turned around, it was a nice conversation and we were positively surprised by the involvement. For us, it was especially important that it was carried out carefully. In addition, it was an advantage that the assignment could be carried out quickly and that Archive-IT has a proven link with AFAS”.
“During the digitisation process, I particularly enjoyed the proactive attitude of Archive-IT. As soon as they didn’t receive a response from my side, I immediately got a message asking if I needed help. The staff at Archive-IT are really on top of it to ensure that everything runs as smoothly as possible and in accordance with the agreed schedule.”
“In the meantime, we have digitised about 725 files via Archive-IT and we’re very happy with the results. Our files are now easily accessible to authorised people. The files have been scanned in the right way; exactly according to the agreements we made with Archive-IT. We also like the integration in Raet very much; in this way we continue to work from our familiar system, which is very pleasant.”
“Archive-IT challenged us to think about how we should design the interior. The employees of Archive-IT thought along with us very well. Questions by e-mail or telephone were answered neatly, quickly and correctly. This party has relieved us enormously of the burden of digitizing our personnel files.”
“If you look at how Archive-IT has guided and handled this process, we are very satisfied. It was nice how they shared the planning with us; we were able to follow everything in real time. In addition, all employees are very customer-oriented, from project management, to execution, to ICT. When I add to that the speed of Archive-IT, they responded perfectly to our needs.”
“We also received an invitation from Archive-IT to come and look behind the scenes. In this way, we experienced the state of affairs in practice and the care with which Archive-IT deals with privacy-sensitive files. We saw it with our own eyes when we visited the site; Archive-IT really thought about everything!”
“It goes without saying that it always takes some getting used to a new way of working, but we can look back on a very successful project. The no-nonsense mentality, the flexibility and the advisory role of Archive-IT have largely determined this success.”
“The quality of the scanned files is very high and undoubtedly meets our expectations. We therefore strongly recommend other organisations with digitisation ambitions to do this in collaboration with Archive-IT.”