(Semi)Government agencies work with privacy-sensitive data on a daily basis. Many of these documents have mandatory retention periods, such as: construction drawings, environmental permits, WMO files and other important documents. These are all information that must be kept in accordance with the law and for business operations. Nevertheless, the internal storage of these files entails disadvantages, such as lack of space, inefficiency and limited accessibility. Digitisation and/or external archive storage can be advantageous. You can achieve this with Archive-IT’s solutions.

Digitising for the government

The ideal solution for files that are frequently consulted, required at many different locations and need to be kept for a long time. Archive-IT has a great deal of experience in digitising files. This process is carried out in accordance with legislation and the digital file meets all requirements. Together with you, Archive-IT looks at the wishes and requirements that fit within your organisation, the budget, but also the current legislation and regulations.

Overheid (1) | Archive-IT

Archiving for the government

Archive-IT has various forms of archive storage available for the outsourcing of your archive. In this way, there is always a suitable solution and you will be relieved of all your worries throughout the entire process. Safety and care are the guiding principles of our solutions. Several protocols have been implemented to guarantee the safety of the documents, such as the gas extinguishing system. In addition, Archive-IT archives in a unique way that guarantees the accessibility of your archive and the right management service to ensure that your archive is up to date. Within Archive-IT, a conditioned room is available that fully complies with all the requirements of the Archives Act. The climate system in this room keeps the temperature and humidity stable, among other things. The archive room is specially designed for information that needs to be stored for a long time or even indefinitely.

  • Improved data security;

  • Information also available outside office hours;

  • No worries about fire, burglary and/or water damage;

  • Files don’t get lost anymore.

Government | Archive-IT

Digital accessibility

Ultimately, everything depends on safe digital access to information. Archive-IT has developed a platform with AIR in which all information, whether physical or digital, can be archived correctly. And even more important: easy to find. Standalone or integrated with your current system.

The Municipality of Zonhoven is going digital to increase efficiency!

In April 2018, the municipality of Zonhoven decided to start digitising the archive. They have chosen to have the digitisation take place in phases. Spatial planning was the first thing to do!

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